Submission and Editorial Workflow

JUPSP Submission and Editorial Workflow

Optimized for Open Journal Systems (OJS) | COPE & ICMJE Aligned

Step 1 – Manuscript Submission

  • Authors must register and submit manuscripts via the JUPSP OJS portal.
  • Required materials:
    • Manuscript formatted per latest Author Guidelines
    • Cover Letter
    • Completed Submission Checklist
    • Author Declaration Form
    • Signed Article Submission Agreement
  • All content must comply with ethical, authorship, and formatting standards from COPE, ICMJE, and JUPSP policies.
  • A confirmation email is auto-generated by OJS.

Step 2 – Initial Editorial Screening (Managing Editor)

Checks performed:

  • Completeness of submission files
  • Formatting, referencing, metadata validation (including ORCID, funder details, structured abstract)
  • Word count and adherence to journal scope
  • Plagiarism detection via integrated screening tools
  • IRB approvals, ethical statements, and authorship verification
  • Any violations flagged for revision or potential misconduct handling
  • Submissions not meeting standards are returned to authors for correction.

Step 3 – Section Editor Assignment

  • Eligible manuscripts are assigned to a Section or Associate Editor based on subject area and scope.
  • The editor evaluates thematic relevance and scholarly alignment with JUPSP’s mission.
  • Out-of-scope submissions may be rejected with transparent rationale.

Step 4 – Double-Blind Peer Review

  • Editors select 2 independent reviewers via OJS tools from internal database or external experts.
  • Review invitations specify timeline (21 days standard).
  • Reviewers submit structured evaluations using the JUPSP Reviewer Form.
  • Editors enforce double-blind anonymity and maintain confidentiality.
  • Reviewer performance (quality, timeliness) is routinely monitored.

Review Criteria:

  • Scientific validity
  • Ethical compliance
  • Originality
  • Methodological rigor
  • Clarity of presentation

Step 5 – Editorial Decision

  • Based on reviewer input and editorial judgment, manuscripts are:
    • Accepted without revisions
    • Returned for minor or major revision
    • Rejected (with or without resubmission invitation)
  • Editorial decisions are communicated via OJS within 2 weeks of review completion.
  • Authors receive:
    • Point-by-point reviewer feedback
    • Clearly annotated decision letters
    • Revision deadline (2–4 weeks standard)

Appeals:

  • Authors may submit a formal appeal via OJS with a documented rebuttal addressing rejection rationale.

Step 6 – Revision & Re-Review

  • Revised manuscripts undergo:
    • Editorial reassessment (minor revisions)
    • Reviewer re-evaluation (major revisions or ethical concerns)
  • Editors issue final decisions and ensure policy compliance before advancing.

Step 7 – Copyediting & Author Proofs

  • Production Editor conducts grammar, citation styling (AMA), consistency, and metadata corrections
  • Proofs sent via OJS for author review
  • Only minor, essential changes are permitted at this stage
  • Authors must respond within 3–5 business days

Step 8 – Publication & Indexing

  • Final articles are published in the next issue via OJS
  • Each article is assigned a DOI
  • Metadata uploaded includes ORCID, funder info, abstract, keywords
  • Articles are:
    • Indexed in citation platforms
    • Archived in open-access repositories
    • Licensed under CC BY 4.0
  • Promotion via journal website, social media, email alerts, and newsletters

Step 9 – Post-Publication Oversight

The editorial board handles:

  • Corrections, retractions, expressions of concern following COPE guidelines
  • Engagement metrics via OJS dashboard, Alt-metrics, and citation indexes
  • Reader and author feedback

Editorial & Technical Compliance

Standard Body

Compliance Focus

COPE

Peer review integrity, misconduct protocols, retraction handling

ICMJE

Authorship, disclosures, trial registration

DOAJ

Open access transparency, metadata structure

PubMed

Archiving workflows, XML formatting

Web of Science

Review documentation, citation integrity
 

Visual Workflow: Submission to Publication

▶ Manuscript Submission via OJS

   └─ Author submits all documents + metadata

 

▶ Initial Editorial Screening

   ├─ Formatting & ethics check

   └─ Return to author if incomplete

 

▶ Section Editor Assignment

   └─ Scope & relevance evaluation

 

▶ Peer Review (Double-Blind)

   ├─ Assign 2 reviewers

   ├─ Evaluate originality, rigor, ethics

   └─ Track reviewer performance

 

▶ Editorial Decision

   ├─ Accept / Minor / Major revisions

   └─ Reject with rationale + appeals option

 

▶ Revision & Re-Review

   ├─ Reassign (major) or reassess (minor)

   └─ Final editorial verdict

 

▶ Copyediting & Proofing

   ├─ Language & format check

   └─ Author returns proof corrections

 

▶ Publication & Indexing

   ├─ DOI assignment

   ├─ Metadata upload + XML prep

   └─ Archive & distribute

 

▶ Post-Publication Oversight

   ├─ Monitor metrics & citations

   └─ Handle corrections & feedback